Dear All,
Please find links to download our internal procurement process below.
Following a number of discussions over the past couple of weeks where comments like “supplier A gives us such poor quality/service etc” or “we are using supplier B” who actually turns out to be a competitor I decided to have an internal procurement policy drawn up. Mariam has worked on this for a while and this will be the final copy. Please read through it and let me know if there is anything that does not make sense or you think can be improved on.
The key to remember here, is that this policy does not apply to any wholesaler (Amrod/Kevro/Wizard etc) or any ad-hoc order.
Obviously we need to be cognisant that we don’t make the procurement process such a difficult one that it impacts on our ability to source and supply to clients, however, the key focus of this policy is to ensure Sapphire as a supply chain company maximises its own economies of scale. The focus on this centralised procurement is to maximise:
- Economical production runs.
- Supplier management in:
- Price
- Quality
- Service
- BEE
- Ensure all information is shared and we maximise where we can – lower CP – higher margins.
- Time and energy is spent on your key focus area. For example, it does not make sense that sales have to deal with poor or non-conforming suppliers – the problem must be escalated to procurement and they will deal with the non-conforming supplier so you can focus on your core functional area.
- Protect our business – this will ensure we are not using middle men nor conflicting parties without any signed NDA.
- Ensure appointment of any supplier is best for business.
- Ensure we have a line of accountability in the supplier-client relationship.
Appendix 1 – Product Specification Sheet V2